Last updated: May 25, 2018
UNICOM® Systems, Inc. (a division of UNICOM Global) and its international subsidiary and branches (referred to herein as UNICOM) are committed to protecting the personal information that you provide to UNICOM, in adherence to Data Protection Legislation (defined below) and best business practice.
This Privacy Notice describes UNICOM’s practices in relation to the use of its websites, web portals and FTP servers (“Websites”) and the related products, applications and services offered by UNICOM. This Privacy Notice sets out how UNICOM uses and protects any personal data that you provide to UNICOM, including personal data provided through its Websites.
UNICOM provides software products and services to its customers and as a result may collect and process personal data about individuals (“Services”).
UNICOM maintains the same practices with data that is collected off-line and this notice may be relied upon with respect to those methods of data collection and use.
UNICOM may modify or update its Privacy Notice at any time without prior notice. You can check the “Last updated” date above to see when the notice was last changed.
If you have any questions regarding your personal data and how UNICOM may use it, including any queries relating to this Privacy Notice, please contact us by email at firstname.lastname@example.org or by writing to the “Privacy and Risk Management Committee” at UNICOM Systems, Inc., 15535 San Fernando Mission Blvd, Mission Hills, CA 91345, United States.
It is important that the personal data UNICOM holds about you is accurate and current. Please keep UNICOM informed if your personal data changes during your relationship with UNICOM.
UNICOM’s data protection and privacy measures are governed by the (i) the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (ii) any successor legislation to the GDPR or the Data Protection Act 1998 (“Data Protection Legislation").
For the purpose of Data Protection Legislation:
Personal data means any data or information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
UNICOM will only collect basic personal data about you, such as your name, email address, business type, work address, job title (“identity data”) and any product/solution interests that you have shared (“preferences data”) and information relating to your use of UNICOM Websites (“usage data”). Unless otherwise agreed with you, this information will not include any special categories of personal information (often known as “sensitive personal data”).
UNICOM uses different methods to collect personal data from and about you including through:
Where UNICOM needs to collect personal data by law, or under the terms of a contract UNICOM has with you (or our customer whom UNICOM acts for) and you fail to provide that data when requested, UNICOM may not be able to perform the contract it has or is trying to enter. In this case, UNICOM may have to cancel the Services but it will notify you (or where appropriate, its customer) if this is the case at the time.
UNICOM will only use your personal data when the law allows it to, i.e. if UNICOM has a legal basis for doing so, as outlined in this Privacy Notice or as notified to you at the time in which UNICOM collects your personal data, and for the purposes for which it was collected for, unless UNICOM reasonably considers that it needs to use it for another reason and that reason is compatible with the original purpose. If UNICOM needs to use your personal data for an unrelated purpose, UNICOM will notify you and will explain the legal basis which allows it to do this. Please note that UNICOM may process your personal data without your knowledge or consent, where this is required or permitted by law.
UNICOM will use your personal data to carry out its contractual obligations and, in addition, to keep you up-to-date with its products and services that you have expressed an interest in. Where UNICOM act as the data controller for customer contact information, it has set out below in the table a description of all the ways it plans to use your personal data, and which of the legal bases UNICOM relies on to do so. UNICOM has also identified what its legitimate interests are, where appropriate.
Note that UNICOM may process your personal data for more than one lawful grounds depending on the specific purpose for which UNICOM is using your data. Please contact UNICOM if you need details about the specific legal ground that it is relying on to process your personal data where more than one ground has been set out in the table below.
|Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|To register you or the company that you are connected to as a new customer and verify your identity (where required)||Identity / contact data||Performance of a contract Consent (for use of special categories of data, if applicable)|
|To perform credit checks||Identity / contact data||Legitimate interests|
|To process and deliver the Services including:
(a) Manage accounts, payments, fees and charges
(b) Contacting you and corresponding about the Services
|Identity / contact data||Performance of a contract
Necessary for UNICOM’s legitimate interests (to recover debts due to UNICOM)
|To respond to queries and enquiries||Identity / contact data||Legitimate interests|
|To undertake marketing to you||Identity / contact / preferences data||Legitimate interests|
Where UNICOM acts as a data processor of personal data on behalf of its customers, in accordance with UNICOM’s customers’ instructions or in order to comply with a legal or regulatory obligation.
Where UNICOM acts as the data controller for customer contact information, or where permitted by UNICOM’s data controller customers, personal data processed by UNICOM may be shared as follows:
UNICOM requires all third parties to respect the security of your personal data and to treat it in accordance with the law. UNICOM does not allow its third party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with UNICOM’s instructions.
UNICOM will not share your information for marketing purposes with third party companies outside of its group of companies.
You can choose to unsubscribe from UNICOM marketing communications at any time using the unsubscribe option on any electronic communication sent from UNICOM. You may continue to receive further communications where a contractual or legitimate interest exists.
UNICOM may use third party companies when processing your personal information. If you would like to find out which third party processors are used by UNICOM, please contact UNICOM as outlined above.
Where UNICOM acts as a data controller, it will not keep your personal information longer than is necessary for the purpose in which it was provided, unless required by law, or for other legitimate reasons that need it to be retained for longer (for example, if necessary for any legal proceedings). Where UNICOM acts as a data processor on behalf of its customers, UNICOM will only hold on to personal data for the period notified to UNICOM by the data controller customer, or for the period required for the purposes of satisfying any legal, accounting, regulatory or reporting requirements
Under Data Protection Legislation, you have the following rights in certain circumstances:
To exercise any of the above rights please email your request to: email@example.com
Where you exercise your right to erasure or where information is deleted in accordance with UNICOM’s retention policy, please note that after the deletion of your personal data, it cannot be recovered, so if you require a copy of this personal data, please request this during the period UNICOM retains the data.
Where you exercise your right to request access to the information UNICOM processes about you, you will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, UNICOM may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.
Alternatively, UNICOM may refuse to comply with your request in these circumstances.
UNICOM will try to respond to all legitimate access requests within one month. Occasionally it may take longer than a month if your request is particularly complex or you have made a number of requests. In this case, UNICOM will notify you and keep you updated.
UNICOM Websites are not intended for children and UNICOM will not knowingly collect any personal data from persons under the age of 18 and will immediately delete any such data subsequently so determined.
If you have concerns about how UNICOM has handled your personal data, including in relation to any of the rights contained herein, please send an email to firstname.lastname@example.org outlining the concerns that you have.
You may also make a complaint to the ICO (the UK supervisory authority). You can find further information about the ICO and their complaints procedure at: https://ico.org.uk/concerns/.
UNICOM Websites may collect your Internet Protocol (IP) address. This information is collected for internal security and system administration purposes. This information may also be used to trace the computer used in cases of misuse or unlawful actions in connection with visits to or use of UNICOM’s Websites.